Diocese of Paterson Job Opportunities

Hours: Approximately 30 hours per week
Salary: $42,120 annually
Reports To: Pastor

About St. Therese Parish

St. Therese Parish is seeking a detail-oriented and mission-driven Bookkeeper to support the financial and administrative operations of both the Parish and School. This position plays a vital role in ensuring the responsible stewardship of parish resources while supporting the ministries and mission of the Church.

The ideal candidate will possess strong accounting knowledge, excellent organizational skills, and the ability to manage multiple priorities with accuracy and professionalism. Immediate availability for training and onboarding is preferred.

Position Summary

The Parish Bookkeeper is responsible for overseeing day-to-day accounting functions, payroll administration, financial reporting, budgeting support, diocesan reporting, and various human resources functions. This individual will work closely with parish leadership, the Finance Council, and diocesan offices to ensure financial integrity and compliance.

Key Responsibilities

Accounting & Financial Management

• Process bi-weekly payroll for all parish and school employees using Paylocity.
• Manage accounts payable and accounts receivable functions.
• Enter invoices, payroll summaries, and financial transactions into QuickBooks.
• Reconcile all parish and school bank accounts, including inter-account transfers.
• Maintain accurate financial records in accordance with the Diocese of Paterson's Chart of Accounts.
• Prepare checks and supporting documentation for Pastor approval and signature.
• Process bank deposits and maintain records of donations, collections, and other receipts.
• Record weekly parish collections in the Parish Data System (PDS).
• Import and reconcile eGiving reports.
• Prepare parishioner contribution statements upon request.
• Process raffle winner payments and prepare applicable IRS tax forms.
• File IRS Form 945 and related tax filings associated with raffle activities.
• Prepare annual financial reports and assist with the development of the annual operating budget.

Financial Reporting & Finance Council Support

• Attend bi-monthly Finance Council meetings.
• Prepare and distribute financial reports for parish and school operations.
• Organize meeting materials and supporting documentation.
• Assist leadership with budget planning and financial analysis.

Human Resources Administration

• Maintain employee records and information within Paylocity.
• Monitor employee time and labor records to ensure payroll accuracy.
• Support routine human resources and payroll-related administrative processes as needed.

Qualifications

Required

• Minimum of two (2) years of accounting experience, including Accounts Payable and Accounts Receivable.
• Strong knowledge of accounting principles and financial recordkeeping practices.
• Proficiency in QuickBooks and Microsoft Office applications, particularly Excel and Word.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Effective verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Preferred

• Experience with payroll processing and human resources administration.
• Experience working in a nonprofit, educational, religious, or parish environment.
• Familiarity with Parish Data System (PDS) and Paylocity.

How to Apply

Interested candidates should submit a cover letter and resume to:

Email: [email protected]

Category: Clerical/Administrative
Terms: Full-Time Employee
Experience: 0-2 Years
Education: Undergraduate Degree
Base Pay: $24.00 to $26.00 Hourly
Send applications or inquiries to: [email protected]

Job Description

Office and Administrative Support Coordinator
Full-Time | Non-Exempt

Reports To:
The Office and Administrative Support Coordinator reports directly to the Vicar for Evangelization or, in his absence, the Executive Director of St. Paul Inside the Walls (SPIW).

Position Summary
St. Paul Inside the Walls is the center for evangelization, discipleship, leadership development, training, and events for the Roman Catholic Diocese of Paterson. Housed in a historic mansion on a beautiful property, we serve as the Office of Evangelization, collaborating closely with the bishop, 106 parishes, and other diocesan institutions in our mission to bring the Gospel of Jesus Christ to all men and women of our time.

The Office and Administrative Support Coordinator serves as the primary administrative and hospitality support for the Center. This individual helps ensure the efficient day-to-day operation by coordinating administrative functions, supporting staff and departments, welcoming visitors, assisting with events, and maintaining a hospitable environment that reflects the spirit of the Gospel.
This position requires exceptional organizational skills, initiative, attention to detail, technological proficiency, and a commitment to providing outstanding hospitality to all visitors.

Essential Qualifications
• Catholic in good standing who demonstrates a commitment to the teachings, mission, and values of the Catholic Church.
• Highly organized with excellent time management and multitasking skills.
• Self-motivated with the initiative to identify needs and solve problems proactively.
• Strong interpersonal, written, and verbal communication skills.
• Professional, welcoming, and service-oriented demeanor.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and database management.
• Ability to manage Outlook calendars and schedules.
• Familiarity with website content management systems is preferred.
• Ability to maintain confidentiality and exercise sound judgment.
• Flexibility to work occasional evenings or weekends as ministry events require.
• Ability to perform light physical work, including lifting and moving tables, chairs, cases of water, and event materials.
Primary Responsibilities

Office Administration
• Coordinate the daily operation of the front office and reception area.
• Ensure consistent front desk coverage.
• Provide administrative support to the Vicar for Evangelization and the Executive Director.
• Coordinate administrative assignments and workflows among support personnel.
• Maintain office files, records, and correspondence.
• Manage incoming mail, deliveries, and distribution of packages.
• Assist in maintaining office supplies and inventory.
• Coordinate scheduling and management of meeting rooms and shared spaces.

Program and Event Support
• Oversee program registration processes, including participant communication, check-in, attendance, and follow-up.
• Assist staff with administrative preparation for workshops, conferences, retreats, and diocesan events.
• Coordinate meeting and event logistics, including room setup and hospitality.
• Assist with event hosting and guest services.
• Recruit and coordinate volunteers for designated programs and special events.

Hospitality
• Welcome visitors and program participants in a warm, professional, and hospitable manner..
• Serve as one of the primary points of contact for the Center.
• Ensure reception and public spaces remain welcoming and organized.
• Assist with food service and hospitality during meetings and events.
• Monitor and replenish promotional materials and informational displays throughout the Center.

Administrative Support
• Provide administrative assistance to all departments within the Office of Evangelization.
• Answer, screen, and direct telephone calls professionally.
• Perform clerical duties including correspondence, document preparation, filing, photocopying, data entry, and mailing.
• Manage calendars and scheduling as assigned.
• Assist with maintaining databases and records.

Financial and Operational Support
• Collect, record, and prepare registrations, fees, collections, and small donations for deposit following diocesan procedures.
• Assist with maintaining accurate administrative records and reports.
• Support chapel scheduling and liturgical and worship space needs.

Technology Support
• Assist with updating website content.
• Support online registration systems and digital communications.
• Help maintain electronic files and databases.
• Assist staff with technology-related administrative tasks.

Additional Responsibilities
• Participate in staff meetings and professional development opportunities.
• Collaborate with all departments to support the mission of evangelization.
• Perform other duties as assigned by the Vicar for Evangelization or Executive Director.

Desired Characteristics
The ideal candidate is:
• Joyful and welcoming
• Organized and detail-oriented
• Dependable and trustworthy
• Adaptable and flexible
• Collaborative and team-oriented
• Professional in appearance and communication

Position is 30+ hours per week

Send applications or inquiries to: [email protected]

About the Employer

Inviting
Engage seekers and those who are disconnected from God by creating opportunities for them to explore or enhance their exploration of the life of faith.

Welcoming
Promote a warm, energetic, orthodox, and contemporary experience of Church.

Forming
Develop, refine, and deliver educational opportunities that enrich and deepen faith, helping people to experience a personal relationship with Christ, become His witnesses, and grow into exceptional leaders of our faith communities.

Leading
Inspire the vibrant leadership that mirrors the apostolic ministry and zeal of the early Church, training and forming leaders to evangelize in all aspects of parish life and in the wider world.

Schedule: 17–23 hours/week (variable based on liturgical calendar)

Classification: Part-time, Exempt
Salary: $36,000 – $45,000 annually
Work Location: In-person

About Our Parish

We are a vibrant Catholic parish on an intentional path of renewal rooted in the New Evangelization. Our mission is to invite, welcome, and engage all people into a personal relationship with Jesus Christ. Music, worship, and praise are essential to that mission. We are blessed with a congregation that not only welcomes but actively embraces opportunities to participate in sung prayer, particularly during our liturgical celebrations. We seek a Music Director who will nurture and strengthen this culture of worship through excellence in sacred music and pastoral leadership.

Position Summary

The Music Director serves as the primary leader of the parish’s traditional liturgical music ministry (sacred, choral, and organ-based repertoire). This role provides artistic, liturgical, pastoral, and administrative leadership to support vibrant, reverent worship.

The Music Director collaborates closely with clergy, staff, and volunteers to foster congregational participation, lead choirs and musicians, and ensure that all music aligns with the liturgical norms and pastoral vision of the parish.

Reporting: Reports directly to the Pastor and collaborates with parish staff and ministry leaders.

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Key Responsibilities

Liturgical Music Leadership

• Lead and accompany music for:
  • Saturday Vigil Mass (5:00 PM)
  • Sunday Mass (9:30 AM & 11:30 AM)
• Plan and coordinate music for all liturgies in collaboration with clergy
• Provide music for Holy Days of Obligation and major liturgical celebrations
• Select music aligned with Catholic liturgical norms and parish vision
• Prepare worship aids and music resources as needed
• Foster active congregational participation in sung prayer
• Coordinate and engage additional musicians for special liturgies and events

Choir & Ensemble Leadership

• Direct Adult Choir (11:30 AM Mass)
• Accompany and support Children’s Choir (9:30 AM Family Mass)
• Recruit, schedule, and mentor cantors and volunteer musicians
• Lead rehearsals and develop musicianship across ensembles
• Coordinate guest musicians and substitutes as needed
• Collaborate with the Music Director of Contemporary Worship to ensure a unified parish music ministry

Administrative & Operational Responsibilities

• Develop and manage the annual music ministry budget
• Maintain music library, instruments, and equipment
• Ensure proper care, tuning, and maintenance of parish instruments
• Oversee music licensing compliance
• Manage schedules, communications, and ministry records
• Coordinate contracts and compensation for guest musicians

Additional Ministry Support

• Provide music for parish events, prayer services, and special liturgies
• Play for weddings and funerals as available (additional compensation provided)
• Support the broader evangelizing mission of the parish through sacred music

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Qualifications

Required

• Experience as a Music Director, accompanist, or similar role in a Catholic parish or comparable setting
• Proficiency in piano accompaniment
• Strong knowledge of Catholic liturgy and sacred music repertoire
• Demonstrated leadership, organizational, and communication skills
• Ability to collaborate effectively with clergy, staff, and volunteers
• Commitment to fostering both musical excellence and pastoral sensitivity

Preferred

• Bachelor’s degree in Music or related field
• Organ proficiency
• Experience directing choirs and mentoring musicians

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Success Profile

The ideal candidate will:

• Possess a deep appreciation for the Catholic faith and liturgical tradition
• Inspire and engage musicians of varying skill levels
• Balance artistic excellence with pastoral leadership
• Be highly organized, adaptable, and collaborative
• Thrive in a mission-driven parish environment

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Compensation & Benefits

• Competitive salary: $36,000 – $45,000 annually
• Flexible scheduling aligned with liturgical calendar
• Paid time off
• Bonus opportunities
• Additional compensation for weddings and funerals

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Application Process

Please submit:

• Cover Letter
• Résumé
• Optional: links to recordings, performances, or portfolio

Email: [email protected]
Applications accepted until position is filled

Application Questions

• Have you worked in a Catholic parish or similar setting?
• Do you play the piano?
• Do you have recordings or examples of your musicianship?

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Additional Requirements

• Virtus Certification (Protecting God’s Children) required upon hire

• Answering calls, directing calls and taking messages
• Being the point of reference for all inquiries or requests, and provide a welcoming and hospitable presence to all parishioners, guests, and visitors.
• Receives, sorts, and distributes mail within the office; files correspondence and other materials as required.
• Be part of the annual parish picnic and fundraisings (licenses, permits, letters...)
• Checks parish emails and responds in a timely basis.
• Takes the 10-minute report as a member of the Parish Staff
• Typing, filing, copying/printing.
• Preparing and submitting Weekly Bulletin.
• Preparing money counters set, team, weekly collection deposit. 
• Preparing with the Pastor the pastoral agenda twice a year (Advent & Lent).
• Maintaining accurate parish files in both Registry books and ParishSoft.
• Maintaining accurately the Parish calendar and Pastor Appointments.
• Maintaining and updating periodically the Parish website.
• Maintaining all Protecting God’s Children files.
• Scheduling baptisms and weddings (after consulting with Pastor).
• Issuing certificates for Sacraments/Tax Letters.
• Works as Liaison between Funeral home staff and Pastor to schedule Funerals
• Accepting and recording Mass intentions and altar flower requests.
• Maintains, purchases (after consulting with Pastor), and organizes office supplies and other goods and services.
• Ordering (after consulting with Pastor) altar supplies and flowers depending on needs

• Arranges for equipment service, as needed after consulting with Pastor.
• Applies for Raffle Licenses, as needed.
• Must lock up the church before end of workday at 2 pm
• All other duties as assigned by the Pastor.
• Must communicate with all levels of Diocesan and Parish leadership, vendors and other businesses.

• Knowledge of Microsoft Office Programs is essential: Microsoft Word, Excel
• Must be detailed-oriented and organized
• Excellent language and communication skills 
• Bilingual skills are highly appreciated.

• High School Diploma required
• 3-5 years of previous experience in an office setting
• Experience working at a parish location highly desirable.

• No paid Lunch hour
• Personal Days will be paid
• No paid Vacation

• Manage daily parish office operations, including answering phone calls, responding to emails, and handling correspondence
• Maintain accurate parish records, including membership, attendance, and contributions
• Prepare and distribute parish communications, including weekly bulletins and newsletters (Flocknote)
• Schedule and coordinate baptisms, weddings, and funerals
• Coordinate parish events, meetings, and facility usage
• Provide administrative assistance to the pastor and parish staff as needed
• Maintain monthly and annual inspection records
• Maintain and update the parish website (e‑Catholic)
• Occasionally attend parish meetings or events outside of regular office hours

• Proficiency in English is required; Spanish proficiency is highly desirable but not required
• Strong computer skills, including Microsoft Word, Excel, Publisher, or Apple equivalents
• Experience with GabrielSoft is a plus, but not required
• Strong organizational skills, attention to detail, and ability to multitask
• Professional, courteous demeanor with parishioners, visitors, and staff

• The parish office is child-friendly; however, supervision of children cannot be provided
• This is a part-time position, averaging 27 hours per week
• No benefits are associated with this role